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pro2desk for building cleaningSites, shifts, rounds.

In development. You cannot use pro2desk yet.

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Today's shifts in the office of Lindenhof Gebäudedienste, as a plan from 5 to 22 o'clock with one row per crew. On top the row of the open place: in the office building somebody is missing in the evening. Below, the same place stands dashed in Linh Nguyen's row, as Lot's proposal. Round A is running with Goran Petrović and Maria Santos. In the evening Fatma Öztürk in the day-care centre, Ahmed Hassan and Samira Haddad in the office building, Hatice Kılıç and Olena Melnyk in the practice.
Today's shifts on the phone: round A from 06:00 to 09:00 is running. The day-care centre Sonnenblume from 16:30 to 18:30 is staffed. In the office building Ringbahnhof 40 one place is open from 17:00 to 20:00. The group practice Tempelhof from 18:30 to 20:30 is staffed.

How it will look. A design with sample data; the screens are in German.

Your words.

Five words: in general and in the template Building cleaning
General In your trade
Einsatzortsite Objektobject: the building
Objektobject Bereicharea
Kundecustomer Auftraggebercustomer: who gives the work
Mitarbeiterteam member Reinigungskraftcleaner
Nachweisproof Leistungsnachweisproof of service

The first templates are written for firms in Germany, in German. Each word's meaning stands under it.

The other six words

Auftrag (job), Einsatz (visit), Tour (round), Angebot (quote), Sonderprojekt (special project), Reinigungsvertrag (cleaning contract).

Six job types in the template.

Each brings its checklist and its papers. 16 more wait in the library.

  • Regular office cleaning
  • Stairwell cleaning
  • Outdoor cleaning and sweeping
The other three job types
  • Starting a site (walk-through, keys, briefing)
  • Quality check (walk-through of the site)
  • Cleaning again after a defect
How more are added

During setup pro2desk will ask: “Welche Objekte reinigen Sie?” (which sites do you clean?) Medical practices, day-care centres and schools, shops and car dealerships, private households: each answer switches on its job types.

Everything hangs on the site.

Room list, keys, roster, proof and invoice belong to the site. Which check is due and which key is not back will stand at the top in the office.

Designed
What waits in the office: two checks are due, in the office building Ringbahnhof 40 by Wednesday and in the day-care centre Sonnenblume by Friday. Three keys are handed out; S-017 has not been back since Friday.
What waits in the office, on the phone: checks due, 2, first the office building by Wednesday. Keys handed out, 3; S-017 has not been back since Friday.

Three of 15 papers.

  • Specification of services with room listWhat is cleaned, where, how often and how thoroughly.
  • Monthly proof of serviceEvery cleaning day per site, planned and done. Without a cleaner's name.
  • Monthly invoice for regular cleaningOne invoice per site and month, from the contract price.

DesignedThe template is a design. No firm of your trade has checked it yet.

What you change yourself.

Roles, job types, fields and shift templates. The trade's template stays as it is.

Designed
pro2desk at a glance
What the sample firm changed

Lindenhof Gebäudedienste says “Disposition” (dispatch) instead of “Objektleitung und Disposition” (site management and dispatch), has added the field “Halteplatz für das Tourfahrzeug” (where the round's vehicle stops) and asks for one photo per shift in the day-care centre Sonnenblume: “Putzmittelraum verschlossen” (the room for cleaning supplies is locked).